Every office needs a multi-functional printer. Whether you’re a startup or a larger corporation, printers are a vital piece of equipment. When it comes to finding the perfect printer though, the options can seem endless. There’s a lot to get your head around to ensure you find a printer that does everything you need.
At Officeology, we partner with the world’s leading brands and can help you navigate your way around printers to help you find the best suited and most cost-effective printing solution. Here, we’ll be outlining the different types of printing solutions for all businesses great and small and the benefits of choosing Officeology for your printing requirements.
Printing Solutions for Startup Businesses
Startup businesses often find that their printing needs fluctuate from month to month as the business evolves and the focus shifts. While a small, portable printer may work for a little while, chances are you’ll need to upgrade it after a few months for it to meet your needs. Multi-functional printers can also be expensive which, for a startup, can be off-putting. Research is definitely required to ensure you’re getting the best printer within your price range.
Many new startup businesses will sometimes decide to go for a digital approach and ditch paper altogether. While this might work for you in the short-term, eventually you may find that you need access to print and copy services occasionally. If this happens, access to cloud and mobile printing will make your life a whole lot easier as you’ll be able to print and copy whatever you need anytime anywhere! To help support your business growth, ideally, flexibility, simplicity and cost-effectiveness should be at the top of your list when printer shopping.
Printing Solutions for Small and Medium Sized Businesses
If you’re past the startup phase and are now classed as a small or even medium-sized business, your printer needs will likely have changed. You’ll probably find with staff spread across different teams, the printing and copying volumes will vary across the business. For businesses of this size, all-in-one printers that are reliable, hardworking, can handle a wide variety of different printing needs, from photos to documents and with access to cloud and mobile printing is ideal.
It may also be worth investing in a small print fleet which will allow you to separate user accounts across the business, meaning you can better manage departmental or individual use to then get a better understanding of your business’s printing needs. A managed print service (MPS) can also come in handy as it can streamline processes, reduce waste and work out to be much more cost-effective as the printing volumes will directly match operating costs in a pay-per-usage service model.
Printing Solutions for Large Businesses
If you’re a large business with hundreds of employees over multiple different departments, the last thing you need is printer issues. The best printer solution for large businesses would be something robust that you and your staff can rely on. It’ll also need to be easy to manage so you don’t have to spend a lot of time resolving issues or setting it up. And, of course, it’ll have to offer high volume, high-speed printing so your employees can work efficiently without needing to wait around for a long time.
It should go without saying that a print fleet and managed print services are essential for a smooth-running process. If your business handles confidential documents, either for financial or legal services for example, then you may want to consider investing in a printer with enhanced security features. Choosing a printer that can be password protected and with the ability to handle any cyber attacks will really aid with GDPR compliance.
